- Initial program planning and design
- Hotel site research and investigation
- Hotel/supplier contract negotiations
- Budget design and management
- Program content development
- Coordination of all food and beverage functions plus entertainment
- Meeting specifications including production and audio visual requirements
- Attendee communications
- Group online registration (attendee data management and reporting)
- Group travel
- On-site program operations
- Event final reconciliation and accounting
Meeting & Events
Balboa Meeting & Event Solutions is a full service meeting and incentive event management division of Balboa Travel. We provide the expertise and resources to seamlessly plan and execute all phases of your next corporate meeting or incentive travel program.
Our goal is to provide our clients with an array of associated services to deliver a complete and synchronized program. We believe in and have acquired long-standing partnerships with our vendors and experts in related fields, providing cost effective products and state-of-the-art technology. Our clients get to focus on their core business knowing that their meetings and events are safely in the hands of industry experts.
For over 20 years, Balboa Meeting & Event Solutions (BMES) has been a leader in executing complex meetings and events. Our expert staff leverages their extensive experience in pre-event planning, negotiation/purchasing, attendee management - including air travel management - and reporting to deliver exceptional results.
The details are unique to every client and their specific meeting objectives. Each element requires specific attention and expertise:
- Meeting space specifications must be exact and the planner must have comprehensive knowledge of different room setups, staging, audio-visual and production elements, including sound and lighting.
- Food and beverage functions are not just about the menu. Service timing, décor design and managing event flow must also be considered.
Our BMES staff will provide hands-on facilitation for all phases of program development, coordination and onsite operations, while ensuring events are on-strategy, on-time and on-budget.
Getting there is the goal.
Being there is the reward.
Inspiration comes in many forms: Exotic and high profile destinations. Imaginative tours. 5-star hotels. Special dining opportunities. Private visits. World-class entertainment. They’re all proven motivators and powerful reasons to offer incentive travel. These programs not only increase performance and build loyalty; they can also make a substantial impact on a company’s bottom line.
Originality, flexibility and personal attention are the cornerstones of any successful incentive program. At Balboa Travel, our seasoned team of professionals has operated scores of top performing award programs. We have participated in the President’s Clubs, Summit Leaders Clubs, Circle of Excellence and more. Our partnerships guarantee that our clients benefit from extensive world product knowledge, competitive pricing and well-negotiated terms and conditions.